Maternity photography software: prepare sessions and track image choices
Lisa
The key takeaway
A maternity session is prepared through conversations and continues through image selection. On Pelli, you can track the client’s expectations, documents, appointment, and gallery to keep every stage of the process clear.
Studio or outdoors, alone or accompanied, gentle portraits or a more spontaneous mood: the first wishes give the project direction. Recording and clarifying them helps you prepare a personal session with commitments understood from the beginning.
🤍 Review the client’s expectations before every conversation
Keep useful reference points in the internal notes of the client record: discussed mood, considered location, people present, and availability. You can resume the conversation with its context, then update confirmed choices.
On Pelli, the Pelli photography CRM keeps this client history easy to find. A dated note about the package or location makes preparation easier before a call, appointment, or sending documents.
Also keep track of questions that remain open. If the client is considering two locations, create a task to clarify them together. You turn a pending decision into a concrete next action.
Present the package and documents clearly
Explain the planned duration, included images, and stages after the session. A package including all images and one with client selection need different instructions: explain the agreed process before shooting.
On Pelli, you can prepare quotes, invoices, and contracts. Reuse templates, then adapt the sections to the agreed assignment. The client finds the commitments you explained in your conversations.
- Planned location, duration, and participants.
- Number of images or included selection.
- Timeframes, delivery, and any deposit.
Prepare an appointment with a clear status
Public booking is available with Ultra. The client chooses from the available time slots; their request creates a pending appointment that you then confirm. Explain this step so they know where their booking stands.
If your package includes a deposit, you can generate a deposit invoice from the appointment. Present the terms and payment as a continuation of your documents and confirmation.
Example: a client wants an outdoor session with their partner. You prepare the quote, confirm the location, then the appointment. You then send practical instructions and track the deposit invoice included in your offering.
Guide portrait selection after the session
The gallery lets the client discover the result of the project. In Pelli’s online galleries, you can present images and collect favorites through email authentication.
For a package with selection, give a number and instructions: “Mark your favorite images, then let me know when your choice is complete.” You then know when to return to the favorites to prepare the photographs for delivery.
Configure downloads for this stage. If final files come after selection, explain the planned timeframe and how to retrieve them. Your message provides a clear next step after discovering the gallery.
When a future family session is discussed, keep the context in the client record and create the agreed next action. You prepare continuity in the relationship with useful reference points.
✨ Your checklist before the session
Updated expectations; reviewed package; confirmed location and appointment; deposit tracked if included; explained next step. After the session, use this method again for selection and delivery.
Frequently asked questions
How can I keep the inspiration we discussed?
Record useful reference points in the client record so you can find them during preparation.
When is the public appointment confirmed?
The request arrives as pending. You then confirm the appointment and communicate its status to the client.
How should I ask for a selection?
Enable the planned options, specify the expected number of favorites, and ask the client to tell you when their choice is complete.
With Pelli
Prepare maternity sessions with attentive follow-up, consistent documents, and an easy-to-view gallery. Create your Pelli account.